Revisions

Revisions represent document review work, primarily used in advising services where providers review and provide feedback on student documents like application essays.

What is a Revision?

A revision records a document review cycle:

• Student submits a document for feedback
• Provider reviews and provides comments
• Feedback returned to student
• Grant consumed based on revision type

Revision vs. Session

Aspect	Session	Revision
Nature	Synchronous meeting	Asynchronous review
Scheduling	Time-based	Submission-based
Duration	Hours/minutes	Per document
Primary Use	Tutoring	Advising

Both can exist within the same relationship, depending on service type.

Revision Properties

Each revision includes:

Property	Description
Relationship	Which student-provider pairing
Document	What was submitted
Submitted At	When student sent the document
Completed At	When provider finished review
Status	Current state in workflow
Feedback	Provider's comments

Revision Workflow

1. Submission

Student initiates the revision:

• Uploads document (essay, statement, etc.)
• Adds any specific questions or focus areas
• Submits to provider
• Notification sent to provider

2. In Review

Provider is working on it:

• Provider acknowledges receipt
• Reviews document content
• Prepares feedback
• Status: "In Review"

3. Completed

Provider finishes the review:

• Feedback provided
• Document returned with comments
• Student notified
• Grant consumed
• Status: "Completed"

Alternative Statuses

Status	Meaning
Submitted	Waiting for provider to begin
In Review	Provider actively reviewing
Completed	Review finished, feedback provided
Cancelled	Revision cancelled before completion

Grant Consumption

Revisions consume grant hours/credits:

Fixed-Rate Revisions

Some setups use fixed consumption:

• "1 revision = 1 hour"
• Regardless of actual review time
• Simple and predictable

Time-Based Revisions

Other setups track actual time:

• Provider logs review duration
• Grant deducted accordingly
• More accurate but variable

Consumption Timing

Grant typically deducted when:

• Provider marks revision complete
• Feedback is submitted
• Not when student submits document

Document Types

Common documents reviewed:

Medical School Applications

• Personal statements
• Secondary essays
• Activity descriptions
• Diversity statements

Residency Applications

• Personal statements
• Letters of intent
• CV/resume review

Other Documents

• Research statements
• Award applications
• Interview preparation notes

For Students

Submitting a Revision

1. Navigate to your advising relationship
2. Click "Submit Document" or "Request Revision"
3. Upload your document
4. Add notes or specific questions
5. Submit
6. Wait for provider response

What to Include

When submitting:

• Clear file name
• Specific feedback requests
• Any constraints (word limits, focus areas)
• Deadline if applicable

Receiving Feedback

When complete:

• Notification sent
• Download annotated document
• Review provider comments
• Follow up if questions remain

For Providers

Reviewing a Revision

1. Receive notification of new submission
2. Open the revision request
3. Download student's document
4. Review and annotate
5. Prepare feedback summary
6. Upload completed review
7. Mark as complete

Providing Good Feedback

• Be specific and constructive
• Reference particular sections
• Explain reasoning
• Suggest improvements
• Acknowledge strengths

Turnaround Expectations

• Communicate expected timeline
• Update student if delayed
• Prioritize by deadline
• Maintain reasonable queue

For Admins

Monitoring Revisions

View revision activity:

• Pending revisions across platform
• Average turnaround times
• Provider workload distribution
• Completion rates

Managing Delays

If revisions are delayed:

1. Contact provider
2. Review their workload
3. Consider reassignment if pattern
4. Communicate with student

Troubleshooting

Common issues:

• File format problems
• Missing notifications
• Unclear submission
• Disputed completion

Revision History

All revisions are preserved:

Within Relationship

• Sequential revision numbers
• Shows evolution of document
• Provider can reference previous versions

For Reporting

• Total revisions per relationship
• Turnaround time metrics
• Completion rates

Best Practices

For Students

• Submit clean, well-formatted documents
• Be specific about what you need
• Provide adequate context
• Allow reasonable turnaround time

For Providers

• Acknowledge receipt promptly
• Set clear expectations
• Provide thorough feedback
• Complete on time

For Admins

• Monitor revision queues
• Follow up on aging revisions
• Ensure clear guidelines
• Track turnaround metrics

Related Documentation

• Sessions & Revisions - Admin management guide
• Relationships - Context for revisions
• Working with Providers - Client guide
• Delivering Services - Provider guide